5 Things To Consider When Relocating Your Office
Relocating your office can be a huge step to take for your business. As exciting as it can be to go through major changes, the process of relocation comes with its own stress, costs, time and requirements. You want to be fully prepared in order for the relocation to go as smoothly as possible, without suffering any losses during the process or ending up with major issues after it’s done. Most companies in Singapore engage professional office movers in Singapore to help them move. In order to have a smooth relocation process, here are 5 things to consider beforehand:
1. Why Are You Moving?
First of all, you should determine all the reasons that made you reach the decision of relocation. Why do you want to move your office? Are there problems in your current location? Are you looking to expand your business? Or is it both? Here are some of the most common reasons behind this decision:
a. Costs
Maybe you’re moving because the current location is too expensive to maintain. The cost of your office includes more than the rent; it can also include expenses that come with the location itself. This can be in the form of increased electricity bills, internet services, or the costs that come as a result of an expensive location.
b. Expansion
One of the most common reasons for business relocation is the expansion of office space. In this case, the current office isn’t sufficient anymore to satisfy your business needs and the needs of your employees.
c. Better Market Positioning
Is your office located too far away from essential services? Is the way too complicated or far away for clients and customers to find you? If this is the case, then relocating closer to an area of services is a better option to position your business in its respective market.
d. Better Work Environment
Creating a good work environment is essential for the health of your employees and the overall productivity of your business. If your current location has certain issues that affect your work environment, such as a lack of ventilation, increased dust and pollution, or shortage of facilities, then finding a place that provides a healthier work environment is very important for the success of your business.
2. Are All Stakeholders on Board with Relocating?
Relocating the whole business is a huge step that affects all stakeholders; it shouldn’t be an individual decision. Propose the idea to other business investors and shareholders well in advance, explaining all the reasons why you believe that relocation is a good step. Once you make valid points and propose your complete operation plan, getting them on board shouldn’t be a problem. The next step is to source for a professional office movers in Singapore to help with the relocation process.
3. What Are the Perks of the New Location?
On the other hand, your new location should solve all the issues you’re facing in your current location and add its own perks. Before settling on a new location, here are some factors to consider:
a. Accessibility
How accessible is the new location? Is it easy to reach, or will you—and your clients—get lost trying to find it? The new location should also provide you with access to any and all essential services. Be sure to check the neighborhood for supermarkets, pharmacies, food delivery options, and other potential clients residing in the area.
b. Expandability
Depending on your expansion needs, the new location should check all the boxes on your list. If you plan on offering private offices to your employees, creating a social area, holding meetings in a designated meeting room, or providing rental spaces for miscellaneous events and activities, then all of these spaces should be available at the potential new location you’re considering.
c. Technology
You should also make sure that the technology you’ll be depending on is accessible in your new location. For starters, are there any good internet providers in the area? Make sure you give a lot of weight to the quality of their services.
4. What Are the Requirements for Relocation?
After settling on a new location, it’s time for the hard work to begin. To ensure your relocation process goes as smoothly as possible without any damage, loss, or waste of time and resources, plan for the following factors in advance:
a. Moving the Office
Moving the office will require hiring professional office-moving services. This short description includes a lot of important details that you need to pay the utmost attention to.
To give you a real-life example, let’s say you’re moving your Singapore-based office to another location. You’ll find services that claim professionalism, but, unfortunately, many business owners have tried hiring these, only to end up realizing—after the damage has been done—that they were scammers. To protect your office from scammers, make sure you do your research and hire the most reliable Office Movers Singapore has to offer. These professionals will not only keep your office utilities safe during transport, but they’ll also be upfront about all costs, meet your deadlines, and may even offer additional services.
b. Buying New Supplies
If you’re expanding, then there’s a high chance your new location will need additional office supplies. Be sure to create a list of the missing items and the best deals you can get for them.
c. Break from Work
How will relocation affect your business? Will you need to give your employees time off or put your services on hold until the process is over? Make sure you correctly measure the impact of relocation to avoid any delay in your timeline.
5. How Will You Manage the Relocation Budget?
It’s no secret that the relocation process is going to need a pretty serious budget. With all the costs needed to pay for office movers in Singapore, new supplies, cleaning the new location, and installing new equipment, you’ll need to calculate your budget accurately and manage it wisely.
Before moving your office to a new location, there are critical factors to take into consideration. These factors play a big role in ensuring that your relocation goes as planned, without suffering any damage. But the process starts way before you move your office; first, you should determine your reasons for needing a new place and get all stakeholders on board. Once you make the decision, you’ll plan for the relocation by creating a checklist of all the requirements, and managing your budget accordingly.